Renting a property in the UK can be exciting but also overwhelming, especially for first-time tenants or those moving to a new city. The Government regularly updates its official How to Rent Guide, and the 2026 edition includes key information every tenant should know before signing a tenancy agreement.

Whether you’re searching for a flat in London or a family home elsewhere, this updated guide outlines your rights, responsibilities, and the steps you must follow for a smooth and lawful tenancy. Let’s explore what’s new, what it means for tenants, and how to make the renting journey effortless.

Why It’s Important for Landlords and Tenants

It’s a Government-issued checklist that landlords in England must give to tenants at the start of a new tenancy. It’s designed to help tenants understand:

• What to check before renting a home.

• Legal responsibilities of both landlord and tenant.

• The documents you will be getting (like deposit details and safety certificates)

• What happens when your tenancy ends?

If your landlord or letting agent doesn’t provide this guide at the beginning of your tenancy, it may affect their ability to use a Section 21 eviction notice later. 

Step 1: Preparing Before You Rent

Before you begin your property search, take time to plan your finances. Consider:

• Monthly rent (usually paid in one lump sum upfront).

• Deposit (typically capped at five weeks’ rent).

• Council tax, utility bills, and internet.

• Moving costs and furniture if they are not provided.

• Understanding the area you are moving to, along with transport links, local amenities, and council regulations.

Step 2: Searching for the Right Property

When you start viewing properties, ask questions such as:

• Who manages repairs, the landlord or the letting agent?

• What’s included in the rent (furnished, unfurnished, bills)?

• How long is the tenancy term?

• Is the landlord registered and compliant with safety regulations?

Always be cautious of online scams. Reputable letting agents like Cribs Estates verify listings and ensure all properties are compliant with the latest housing standards.

Step 3: Understanding Legal Documents

Landlords must provide several important documents before you move in, including:

• The latest How to Rent Guide (2026 edition)

• Energy Performance Certificate (EPC), minimum rating “E” or higher

• Gas Safety Certificate (renewed annually)

• Deposit Protection Scheme certificate, proof that your deposit is legally safeguarded.

• Electrical Safety Inspection Report (EICR)

You’ll also need to pass Right to Rent checks to prove your legal status to rent in the UK.

Step 4: Signing Your Tenancy Agreement

Most tenants in England sign an Assured Shorthold Tenancy (AST). Before you sign, carefully read:

• The rent amount, due date, and payment method.

• Notice periods for ending the tenancy.

• Clauses about pets, subletting, and repairs.

• Whether the tenancy can be renewed or has a break clause.

Step 5: Moving In and Doing an Inventory

Once you move in, make sure you:

• Check the inventory and take photos of the property’s condition.

• Record meter readings.

• Report any damages in writing.

Step 6: Rights & Responsibilities

As a tenant, you’re responsible for:

• Paying rent on time.

• Reporting repairs promptly.

• Taking care of the property and not causing damage.

• Respecting neighbours and not subletting without permission.

Your landlord must:

• Keep the property safe and in good repair.

• Provide proper notice before visits (usually 24 hours).

• Protect your deposit in a Government-approved scheme.

Step 7: Ending Your Tenancy

When your tenancy ends:

• Give proper written notice (usually 1 month).

• Attend a check-out inspection.

• Ensure the property is clean and matches the inventory condition.

If your deposit is withheld unfairly, you can raise a dispute with the deposit protection scheme.

2026 Update Highlights

• Upcoming Renters Reform Bill changes, including the phase-out of Section 21 “no-fault” evictions.

• Greater emphasis on energy efficiency and tenant safety standards.

• Updated guidance on deposit protection and dispute resolution.

How Cribs Estates Can Help

Whether you’re a first-time tenant or moving across London, our team ensures:

• You receive the latest How to Rent Guide and all required legal documents.

• Transparent tenancy agreements with no hidden clauses.

• Regular maintenance checks and fast responses to repair requests.

• Deposit protection through accredited schemes.

We manage every step, from viewings to move-out, ensuring tenants and landlords enjoy a fair, hassle-free experience.

FAQs About Rent Guide

1. Do landlords have to give tenants the How to Rent Guide every year?
No, only when a new tenancy begins or is renewed. However, the landlord must ensure it’s the latest version at that time.

2. What happens if my landlord didn’t give me the guide?
They may lose the right to use a Section 21 notice for eviction until they provide it correctly.

3. Can I receive the How to Rent Guide digitally?
Yes, it can be emailed or shared via a link, as long as it’s the official version from the Government website.